Scheduled agents

Make Navi work while you sleep

The easiest way to get real leverage from Navi isn't doing more things in the chat — it's setting up recurring tasks that run on their own. A morning calendar briefing waiting for you with coffee. A Friday status update you never have to remember to write.

Need help? Join the Navi community on Discord, r/naviwork, or the Facebook group — that's the fastest way to get answers.

What scheduled agents are

A scheduled agent is a task you've asked Navi to run on a recurring basis. The schedule can be a specific time every day, certain days of the week, every hour, every Monday at noon — whatever you need.

When the scheduled time comes, Navi runs the task. It uses the same tools it has during your live chats (Calendar, Notion, Linear, Asana, and so on) and posts the result into the same chat where you set it up. Next time you open that chat, the latest run is there waiting.

No workflow builder, no cron syntax required. You describe what you want and when. Navi figures out the schedule and sets it up.

Setting one up

Open the chat where you'd like the results to appear. Type your request in plain English, describing what to do and how often.

Prompt Every weekday at 7:30am Pacific time, walk me through my calendar for the day. Flag anything unusual — back-to-back days, meetings without agendas, or new invites since yesterday. Post the summary in this chat.

Navi will confirm it understood — the schedule, the action, the output — and ask you to approve. Once approved, the agent is live. You can check, pause, or delete it any time.

Recipes: ten scheduled agents worth having

1. Daily calendar briefing

Prompt Every weekday at 7:45am Pacific, walk me through today's meetings. For each meeting, pull any recent notes from my "Meeting prep" Notion database and any related Linear issues. Keep it tight.

2. Tomorrow's prep

Prompt Every day at 8pm, look at tomorrow's calendar. For each meeting, draft a short one-page agenda into my "Meeting prep" Notion database. Title each page "[Meeting name] — [tomorrow's date]."

3. Weekly Linear sweep

Prompt Every Monday at 9am, list all my Linear issues that haven't moved in a week. Summarize what's stuck and who's blocked.

4. Friday team status roll-up

Prompt Every Friday at 4pm, pull all Linear issues my team closed this week, grouped by project. Draft a Google Doc titled "Weekly update — week of [Monday's date]." I'll review and share.

5. Week-ahead planner

Prompt Every Sunday at 7pm, show me my calendar for the coming week. Flag double-bookings, days with more than five meetings, and meetings without agendas.

6. CRM hygiene (Notion)

Prompt Every Monday at 8:30am, check my "Pipeline" Notion database. List any entries where the "last touch" field is older than 10 days. Remind me to follow up on the top three.

7. Monday task kickoff (Asana)

Prompt Every Monday at 8am, list all my Asana tasks due this week. Group by project. Flag anything overdue.

8. Sales pipeline weekly review

Prompt Every Friday at 3pm, pull every row in my "Pipeline" Notion database with Stage = "Proposal" or "Negotiation." For each, summarize the latest notes and flag anything idle over 7 days.

9. Daily deep-work block

Prompt Every Sunday at 8pm, look at the coming week's calendar. For each day without a meeting between 9am and 11am, create a "Deep work" block on my calendar in that slot.

10. Saturday family calendar check

Prompt Every Saturday at 9am, list everything on my personal and work calendars for the coming Monday through Sunday. Flag conflicts.

Tips

One chat per agent

Results post in the chat where you created them. So if you want a clean "morning briefing" feed, create a dedicated chat for it and set up the briefing there. The main chat stays clean for ad-hoc work.

Time zones are handled

Say "Pacific" or "London time" and Navi respects it. If you don't specify, Navi uses your account's time zone.

Let Navi remember preferences

Once you've taught Navi your team structure, your writing voice, or your project shorthand — scheduled agents inherit all of that. You only teach Navi once.

Pause when you're on vacation

Just ask: "Pause my morning calendar briefing until June 1."

List what you've got running

Prompt What scheduled agents do I have set up? Summarize each — what it does, when it runs, and where the output goes.

Questions? Stuck? Want to share something you built?

Come join the Navi community — the fastest way to get help or compare notes with other users:

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